Addendum: Responsible Use of Large Language Models (LLMs) and AI Tools

This addendum outlines Stratton-Stearnes LLC’s position on the use of large language models (LLMs), artificial intelligence (AI) assistants, and related automation technologies in the delivery of consulting and documentation services.

Policy Overview:
Stratton-Stearnes recognizes that modern AI and LLM technologies can assist in research, drafting, and process efficiency. However, the firm maintains strict boundaries on how and when these tools are used to ensure the integrity, accuracy, and confidentiality of client deliverables.

Key Principles:

1. Implementation with Oversight: AI-assisted tools may be used for non-critical support tasks such as formatting, grammar review, or general idea generation when supervised by a qualified consultant. All substantive analysis, recommendations, and deliverables are reviewed and finalized by human personnel.

2. No Use for Sensitive or Material Outputs: Stratton-Stearnes does not rely on LLMs or AI systems for tasks involving proprietary client data, confidential government materials, legal interpretations, or compliance critical documentation. All such work is conducted solely by authorized personnel.

3. Confidentiality and Data Handling: Client materials are never uploaded, shared, or processed through public or third-party AI systems that lack secure enterprise-grade confidentiality protections.

4. Human Accountability: All outputs delivered to clients remain the responsibility of Stratton-Stearnes LLC and its designated consultants. No AI-generated content is presented as final, authoritative, or independent professional judgment. Stratton Stearnes, LLC

5. Continuous Review: This policy is subject to ongoing review as technologies, regulations, and industry standards evolve. Stratton-Stearnes reserves the right to revise or restrict AI tool usage as needed to maintain professional and ethical standards.

Summary Statement:

Stratton-Stearnes supports responsibility, limited use of AI and LLM tools to enhance productivity, not to replace critical thinking, human oversight, or professional diligence. All client deliveries reflect human-verified expertise, accuracy, and accountability.